EUROPEAN COMMISSION RESEARCH DIRECTORATE-GENERAL Directorate B: European research Area : Structural Aspects COST

Brussels, 27 September 2001

Note to the Management Committee members:

COST Action 626: EUROPEAN AQUATIC MODELLING NETWORK

Invitation to the 3th Management Committee and joint Working Group 1-3 Meeting

Dear Chairman, Working Group Leaders and Management Committee Members,

This letter is the official invitation to the 3th COST ACTION 626 Management Committee Meeting and Joint Working Group 1-3 Meeting, which will be held on 8^th - 9^th November 2001. The host Institute is the University of Vigo (Lagos-Marcosende, E-36200 Vigo, Spain).

Assuming that you have already received the invitation package prepared by the organiser (practical information on the venue, accommodation etc.) please arrange your registration and reservation according to the guidelines given in that package. If you have not received sufficient information, please contact the local organiser Dr. Cástor GUISANDE (E-mail: castor@uvigo.es; Phone: +34 986 812586; Fax: +34 986 812556).

The Commission will reimburse the travel expenses according to standard COST rules, which you can find either in attached files, or on COST Webb page: http://cost.cordis.lu under Documents. Due to the budget limitations and to keep the number of scientists benefiting from COST service as high as possible all participants are kindly requested to use cheap flight tickets (apex). Only those days will be reimbursed, during which the participant will be present at the meeting. The attendance list with the signatures of the participants will be prepared for each day separately.

All participants are kindly requested to bring to the meeting the following documents:

a) Filled reimbursement form, which you will find in attached file (or at COST Webb page listed above). Do not forgot to fill your complete bank account information and sign both sides of the form.

b) The photocopy of your plain ticket. Please check if the total price (airport taxes including) is clearly indicated at your plain ticket and if this price is readable at the photocopy you will made. If this essential information will be doubtful, an invoice from your travelling agency will be required.

By preparing these required documents you will help the Commission to speed up the reimbursement procedure and to provide you your money earlier.

Looking forward to meet you soon.

With best regards,

Emil Fulajtar

Scientific secretary

COST Environment

Enclosures:

• Reimbursement form (pdf) (doc)
• Attendance list for the meeting (pdf) (doc)
• Instructions of reimbursement rules
• Expenses covered for reimbursement